Billing Assistant

Region: Brussels
Function: Support
Environnement: Law Firm
Legal subjects: Other
Job Type: Full time
Contract Type: Permanent contract

DLA Piper is looking to hire a Billing Assistant to manage invoicing and, for a much smaller part, to provide general administrative support to the Employment Law department. 

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DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world.

We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

At DLA Piper we are firmly committed to diversity and inclusion. For us, diversity isn't just about visible differences, it's the unique blend of talents, skills, experiences and perspectives that makes each of us an individual and we know it's crucial to have a culture and environment where those differences are genuinely valued. 

Reporting to the Location Head Employment Law, the Billing Assistant will:

  • Gather, record and examine all parameters of client engagements from international or local clients (via partners, DLA offices or local counsels), including client-specific billing guidelines (discounts, payment risk and billing timeframes/deadlines)
  • Gather and record information needed to ensure partners receive referral credit and liaise with partners and/or finance counterparts to obtain or to give accurate accrual and forecasting information for monthly client reporting
  • Prepare and issue (once system billing is in place) invoices on a monthly basis - in the framework thereof troubleshoot issues with finance counterparts as needed and resolve complex billing issues using positive and professional communication, as well as review and provide feedback on invoice submissions from international offices
  • Follow up on payments and chase unpaid bills using positive and professional communication
  • Handle transfers and write-offs in relation to work-in-progress
  • Analyze budget variances, provide feedback to the location head and interface with accounting teams (i.e., Client Accounting, DLA International Invoice Exchange, Inter Office Billing Unit) to facilitate approval of international invoices and communicate reasons for discounts (i.e., budget exceeded) and/or non- payment to partners and/or finance counterparts
  • Use specific accounting systems (ARCS, Elite Enterprise, Metastorm, Elite Business Intelligence, and various e-billing systems such as Tymetrix and Serengeti) to do the input of fee information
  • Prepare and manage complex spreadsheets/charts summarizing information about accrued/estimated legal spending on a periodic (monthly/quarterly) basis for presentation to the client; parameters can include, but are not limited to, fee/disbursement/tax information, discounts and realisation. 

  • Experience in a finance or accounts payable environment
  • Good attention to detail
  • Good analytical skills and be comfortable summarizing and charting large data sets
  • Good communication (verbal and written) and interpersonal skills
  • Good organizational skills
  • Experience with Elite Enterprise and/or any business process management software
  • Intermediate to advanced skills in MS Word, Excel and Outlook
  • Fluency in English, good knowledge of Dutch desirable 

We offer exceptional career opportunities to our lawyers, aspiring graduates, and business services professionals in a truly challenging and rewarding environment. 


Apply now

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