Administrative Assistant

Administrative Assistant
Region: Neudorf-Weimershof
Required experience: One year
Environment: Company
Contract: Permanent position (Full-time)

Company description

AVEGA is a full-service provider based in the Grand Duchy of Luxembourg. The range and depth of our experience enables us to provide you promptly with both Luxembourg and international structures to maximize the value of your business. 

Our services are provided to your enterprise in Luxembourg from incorporation through to the end of its life cycle. Our many years of working with clients’ international corporate structures have given us invaluable experience in carrying out large cross-border transactions. Together we can implement the appropriate structures for your business. 

Your mission

  • Arranging and coordinating shareholder and board meetings
  • Creating standard corporate documents, including shareholder and board resolutions
  • Managing filings with the commercial register
  • Gathering and organizing signatures
  • Maintaining and updating share registers and databases
  • Administering and filing of legal documents
  • Supporting experienced Legal Specialists in delivering corporate secretarial services to clients
  • Communicating with various external parties (e.g. notaries, international law firms, banks)
  • Coordinating with other departments within AVEGA, such as Accounting, Tax, and Compliance

Your profile

  • You have at least 1 year experience in a similar role in Luxembourg
  • Your style of working is characterized by diligence, reliability and respect of confidentiality
  • You have the capacity and affinity to work in an international and teamwork-orientated environment
  • You are proficient in using Microsoft Office
  • You are fluent in English; French or German language skills will be an asset

What you can expect

  • Modern office in the financial district Kirchberg in Luxembourg
  • Harmonious and stable working environment
  • Good work-life-balance and flexible working hours
  • Training for your individual career development
  • 30 days of vacation and meal vouchers
  • Reimbursement of public transport costs
  • Supplementary health insurance
  • Parking facilities for rent (within walking distance)

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