Personal Assistant Manager
15/06/2019

Personal Assistant Manager

Allen & Overy

We are a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.
 
The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.
 

Allen & Overy requires high quality support for its activities and is looking to strengthen its team of PA’s with a PA manager.


Job Description



The PA Manager will work closely with Practice Group Managers, Partners, PAs, all other support departments and HR to ensure the PA operation in each practice group runs smoothly. Whilst managing the continuing development of a professional and efficient PA service to all clients, the PA Manager will develop relationships with Practice Group Managers in order to contribute to relevant departmental issues.

Some more details about your role and responsibilities:

  • Project Management: Involvement in firm wide initiatives and change management, liaising with Business Services, Finance and Training etc to ensure wider issues are resolved
     
  • Budgets and Manpower: Manage and report on PA headcount and PA to fee earner ratios to ensure optimum utilisation
     
  • Manage departmental absence administration like annual leave administration and/or authorisation; running regular absence reports and reviewing for potential issues; periodic identification of high holiday balances
     
  • Responsible for the PA and administrative support staff recruitment processes and liaising with external agencies and our internal HR recruitment team 
     
  • Responsible for the development, training and support of the Belgian PA team ensuring that an appropriate level of skills and positive behaviours are applied to good effect
     
  • Management of all the Belgian PA Teams with a focus on service delivery and excellence
     

Your profile

 

  • You can demonstrate flexibility in carrying out what is a varied and continually evolving role
     
  • You have a collaborative working style
     
  • You have project management skills
     
  • You have strong coaching and interpersonal skills
     
  • You have experience with change management and influencing behaviour
     
  • You are flexible and you have a proactive approach with 'can do' attitude
     
  • You are able to work to tight deadlines
     
  • You are organised, efficient and able to prioritise
     
  • You are proactive and hard working
     
  • You have excellent communication skills in English, French and Dutch (oral and written)
     
  • You have relevant experience in a similar role and you are adept at building relationships across teams and at all levels of seniority.
     

What we offer


You will work in a dynamic and challenging environment with an international dimension. We greatly value our unique culture, which combines high-quality client service with a real focus on people and teamwork. In our firm, positive attitude matters. We believe it defines the way in which we work, both with clients and with colleagues.

Working in a team, you will have a challenging role and room for personal development. We offer a competitive remuneration package commensurate with your qualifications and experience.


How to apply


Please upload your application via www.allenovery.com/careers.

If you would like more information first, do not hesitate to contact Maite Forrez at Allen & Overy (Belgium) LLP, Avenue de Tervueren 268A, 1150 Brussels.

 

In this document, Allen & Overy means Allen & Overy LLP and/or its affiliated undertakings. The term partner is used to refer to a member of Allen & Overy LLP or an employee or consultant with equivalent standing and qualifications or an individual with equivalent status in one of Allen & Overy LLP's affiliated undertakings.

Andere vacatures van Allen & Overy (Belgium) LLP

Andere vacatures voor zelfde functie: Support , Management assistant/legal secretary

Andere vacatures in zelfde materie(s): Andere

Andere vacatures in zelfde functie en regio: Support (Brussel) , Management assistant/legal secretary (Brussel)

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