Paralegal EMEA - Lebbeke (Wieze)
17/01/2019

Region: East Flanders
Function: Paralegal, Support
Environnement: Company
Legal subjects: Commercial, Other
Job Type: Full time
Contract Type: Permanent contract
Your ref.: VL/LAW/2180/18

Paralegal with a minimum of 3 years of experience within a company secretary division or a legal department in an internationally oriented law firm or a multinational company. An excellent knowledge of English and Dutch and a good knowledge of French is required.

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The Barry Callebaut Group, headquartered in Zürich (Switzerland), is the world's leading manufacturer of high-quality chocolate and cocoa products, present in one out of five chocolate and cocoa products consumed around the world. The Barry Callebaut Group is a business-to-business company, fully integrated with a strong position in cocoa-origin countries.

Our client employs more than 11,500 talented people operating out of more than 30 countries.

Our client is looking for a Paralegal EMEA (m/f) for the Belgium office, situated in Lebbeke (Wieze), to deal with the legal aspects of Barry Callebaut’s business in EMEA Region, with a focus on Western Europe.

You will report to the Legal Counsel EMEA in Lebbeke (Wieze) and work closely together with the other colleagues of the Legal Department of the Barry Callebaut Group.

 Corporate housekeeping

• You will ensure compliance with corporate housekeeping and reportorial requirements for the Belgian entities and monitor the fulfillment of these requirements for other entities within the EMEA region.

• You will prepare notices, agendas and minutes overseeing the posting of relevant documents for meetings of the governance bodies (board of directors, shareholders meetings,…).

• You will prepare and update proxies and other recurring corporate documents.

• You will ensure legal compliance and required documentation in case of appointment/resignation of company directors or for other operations and ensure timely renewal / publication of mandates.

• You will look after publications in the Belgian State Gazette and fulfillment of the CBE requirements for the Belgian entities.

• You will follow-up requests from legal counsels and from other departments for corporate documents and/or notarization and legalization of documents.

• You will be responsible for renewal of the extract commercial registrar (including official translation) for the Belgian entities.

• You will provide information to auditors in light of midyear and end of year closing. 

You will report to the Legal Counsel EMEA in Lebbeke (Wieze) and work closely together with the other colleagues of the Legal Department of the Barry Callebaut Group.

 Corporate housekeeping

• You will ensure compliance with corporate housekeeping and reportorial requirements for the Belgian entities and monitor the fulfillment of these requirements for other entities within the EMEA region.

• You will prepare notices, agendas and minutes overseeing the posting of relevant documents for meetings of the governance bodies (board of directors, shareholders meetings,…).

• You will prepare and update proxies and other recurring corporate documents.

• You will ensure legal compliance and required documentation in case of appointment/resignation of company directors or for other operations and ensure timely renewal / publication of mandates.

• You will look after publications in the Belgian State Gazette and fulfillment of the CBE requirements for the Belgian entities.

• You will follow-up requests from legal counsels and from other departments for corporate documents and/or notarization and legalization of documents.

• You will be responsible for renewal of the extract commercial registrar (including official translation) for the Belgian entities.

• You will provide information to auditors in light of midyear and end of year closing. 

 General legal support

• You will support the legal team with drafting legal correspondence, memoranda, standard (commercial) contracts, (contract and other) templates, fine-tuning company policies, proofreading, … 

• You will conduct legal research for the EMEA legal team.

• You will be responsible for hard copy and soft copy filing of contracts, corporate documents and other legal documents and for keeping up to date the legal contract and corporate database / Effacts and take appropriate actions.

• You will assist the Legal Counsels EMEA in Wieze (Lebbeke) with diary management (scheduling conference calls, meetings and trainings).

• You will be responsible for financial management of external resources (verification invoices with support of Legal Counsel EMEA, coordination payment invoices,…).

Occasional travels to other sites in the EMEA Region and the Headquarters in Zürich might be required.

Looking for a dynamic job in a fast moving business environment? Barry Callebaut is the right company for you! You will join the world's leading manufacturer of high-quality products that shapes the world of chocolate and cocoa. You will be working closely together with the professionals of the business.

You will be offered a motivating and competitive remuneration package.

Interested?

Contact Inge Mommaerts via email or call confidentially.
Please mention reference  (VL/LAW/2180/18).

E-mail: career@vialegis.be
Phone: +32 (0) 2 290 23 57
Mobile: +32 (0) 485 60 65 10
Ref: VL/LAW/2180/18
URL: http://www.vialegis.be

Contact info

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See also other jobs in the same functions: Paralegal , Support

See also other jobs in the same specialisation: Commercial , Other

See also other jobs in the same functions and regions: Paralegal (East Flanders) , Support (East Flanders)

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