Senior Administrative Assistant, Legal Department (m/f)
03/01/2018

Region: Brussels
Function: Paralegal, Support, Assistant/legal secretary
Environnement: Company
Legal subjects: Other, Corporate law
Job Type: Full time
Contract Type: Permanent contract
Your ref.: LexGO03/01-2

The Senior Administrative Assistant is responsible for providing daily administrative legal support to the Head of the legal department in Brussels and her team as well as to the Company Secretary. Responsibilities include corporate housekeeping in Brussels. 

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BNY Mellon is a global financial services company focused on helping clients manage and service their financial assets, operating in 36 countries and serving more than 100 markets. BNY Mellon is a leading provider of financial services for institutions, corporations and high-net-worth individuals, providing superior asset management and wealth management, asset servicing, issuer services, clearing services and treasury services through a worldwide client-focused team. 

The Senior Administrative Assistant is responsible for providing daily administrative legal support to the Head of the legal department in Brussels and her team as well as to the Company Secretary. Responsibilities include corporate housekeeping in Brussels.


Administrative Support to the Brussels Legal Team

  • Processing and filing of invoices

  • booking and monitoring travel arrangements and expenses

  • preparing presentations and reports (PowerPoint, Excel)

  • organising department’s filing and archiving

  • Scheduling meetings as required, arranging rooms, video conference facilities etc.

  • Organising of Record Management

  • Organising courier packages

  • Stationary management

  • Meeting and greeting visitors

  • Screening/directing and taking telephone calls/messages

  • Scanning of documentation to hold on computer system

  • Cooperating with other admins in Legal department
     

Corporate Secretariat

  • Assist the Company Secretary in organising Board, Executive Committee and other Committee meetings

  • Organising supportive documentation for Board and Committees meetings and uploading it on Board portal

  • Maintaining portal for Board and Committees documentation

  • Sending agenda and invitations to Board and Committees meetings and providing appropriate follow-up

  • Preparing and maintaining the timetable of corporate secretariat filings

  • Managing the housekeeping and coordinating with the local teams in the foreign branches

  • Complete company’s filing and publication formalities

  • Updating and maintaining Authorised Signatory Lists

  • An administrative management degree

  • At least 5 years of experience of administrative work in international firm (in a legal department, a law firm or a corporate secretariat is a plus)

  • Good command of English and French. Dutch is a plus

  • Excellent office management skills & good IT skills

  • Organising ability

  • Quality of work and an eye for details and precision

  • Well-developed interpersonal skills, with the ability to engage with senior management

  • Good presentation and excellent communication skills

  • Team worker

  • Proactive and able to take initiatives

Interested?

Please apply online on the BNY Mellon career website.

Job offer for a Senior Administrative Assistant, Legal Department BNY Mellon, Brussels - find all legal jobs on www.lexgo.be - the largest jobsite for legal positions in Belgium and Luxembourg

 

See all jobs from The Bank of New York Mellon

See also other jobs in the same functions: Paralegal , Support , Assistant/legal secretary

See also other jobs in the same specialisation: Other , Corporate law

See also other jobs in the same functions and regions: Paralegal (Brussels) , Support (Brussels) , Assistant/legal secretary (Brussels)

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