Administrative Assistant - part time or full time
20/11/2019

Our client, Neovia Logistics (Vilvoorde), helps its employees advance within the organization. 

Are you looking for a global organization that helps its employees advance within the organization? Vice President with extraordinary people skills and dynamic team members included! Are you eager to demonstrate your perfect German skills and show off the administration skills you’ve acquired in the past 5 years? Then you are the candidate we are looking for. A chair is waiting to welcome you as the newest team member within the EMEA Legal Department.  

This role will involve tasks such as document management, research, reviewing and amending documents and supporting specific members of the project team and the legal team. 

In more detail:

• Supporting and assisting the legal and special project team in day-to-day (administrative) activities and in large projects

• Responding to internal and client questions

• Drafting general correspondence

• Participating in meetings

• Performing case management including the associated administration

• Interacting as necessary with external service providers

• Assisting in the preparation of reports, memoranda, presentations 

• Organizing and managing voluminous documents for a variety of tasks e.g. preparing detailed document summaries

• Setting and supervising timelines and deadlines

• Other general administrative duties reasonably associated with the role

• Enthusiasm is the key to everything…

• Self-starter with a proactive approach to work, ability to multi-task and work quickly, to organize and manage voluminous documents for a variety of tasks and strong attention to detail.

• Confidence in navigating the business.

• Language requirements:

• German: perfect

• English: proficient

• At least 5 years of experience supporting a legal department and managing administrative workload. Less or more is negotiable.

• The work atmosphere is simultaneously professional and informal: a pleasant work environment in new, airy and light-filled offices in the Medialaan (Vilvoorde) (with a bus stop and ample parking nearby). In the midst of the hustle and bustle of other companies with a dynamic atmosphere. Wonderfully designed new offices and a company restaurant.
  In short, a creative and stimulating environment!

• Generous trust, freedom and mutual flexibility: flexible working hours, leaving home after the traffic jams, home office, full time or part time (at least 4/5).
  You organize your schedule in line with both the business andyour personal situation. After all, results are what matters! 
  This means you combine hard work with a proper work-life balance!

• As a global company with different cultures our client offers the chance to grow and express yourself in a global enterprise.
  A broad and interesting horizon! 

• Enthusiastic EMEA legal department (VP, legal counsel, paralegal, project engineer) who can’t wait to share their passion with you.

• This company genuinely invests in its legal department:

• All the tools you need are at your fingertips.

• You report directly to the Vice President, Associate General Counsel.

• Your colleague, who is currently doing this job, will show you the ropes so you can work autonomously within the organization in no time.

• Variety and challenges.

• Realistic growth opportunities:
  The admin assistant of this team advanced to a paralegal position. If opportunities present themselves, you will also have the chance to take the plunge: this can be enriching in terms of content and can also mean interdepartmental mobility.

• Meritocracy is a reality here!

• Neovia Logistics is a company people are proud to work for!