Corporate Administration Specialist

Corporate Administration Specialist
Region: Brussels
Required experience: 6 years
Environment: Company
Ref: LexGO02/06
Contract: Permanent position (Full-time)

Company description

Ageas, a leading partner in Insurance. As the No. 1 player in the Life insurance market and No. 2 in Non-Life, AG Insurance is the clear market leader in the Belgian insurance market. Almost 1 out of 2 Belgian households are customers of AG Insurance.


  • You contribute to the end-to-end organisation of the annual shareholders meeting: drafting of the agenda and the convocation to be published in the press and sent to the registered shareholders, drafting of the Chairman's guide and minutes, ensuring the preparation of speeches, special reports, presentations, management of the proxies, voting forms and the final attendance list, practical organization of the meetings (premises, catering, virtual organisation, …), post-meeting formalities: publication appointments, renewal of authorized capital, filing of annual report
  • You prepare and draft required documents that are related to Board of Directors and Operating Companies and guarantee that they are duly signed
  • You ensure that changes of shareholders, articles of association, capital increases and decreases and nominations are adequately documented
  • You contribute to the optimization of activities in the corporate administration, by managing or participating to projects (f.ex. legal archiving project, paperless project)  
  • Housekeeping of electronic platforms such as UBO register, complaints register, related party transactions register, conflict of interest register,…

Searched profile

  •  You have a Bachelor or Master in Law, or equivalent by experience
  • You have preferably built a relevant experience in a publicly listed company
  • You are familiar with one or more of the following domains : Transparency Act, Contract Management, delegation of authorities, dividend payment, housekeeping of shareholdersregister, employee benefit plans,…
  • You have excellent planning and organizational skills which allows you to meet deadlines in an efficient way
  • You are precise and punctual, as you act in a defined framework of obligations
  • You have a hands-on approach and you are discrete 
  • You are Dutch of French speaking, with an excellent knowledge of the other language and you are fluent in English


  • A stimulating international environment that values your talent and knows how to reward it 
  • Numerous opportunities for personal development 
  • Autonomy in a dynamic team 
  • An attractive salary, fringe benefits and flexible homeworking policy (50%)

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